COLLABORATE 20 Exhibitor Resources

Thank you for exhibiting at COLLABORATE 20! The resources below will assist you in ordering your booth items, scheduling travel for your team and promoting your footprint at COLLABORATE 20. If you have additional questions, please contact:

Jana Fields
[email protected]
859.545.0486


Interested in the COLLABORATE 20 Exhibitor Showcase Floor Plan? View the Exhibitor Map here

Exhibitor Logistics

Exhibitor Logistics & Order Forms

Learn more about the Exhibitor Showcase including important dates, shipping information, order forms for furniture, A/V, electric, internet and lead retrieval units.

Freeman Portal  

Shipping Labels

For you quick reference, here are the shipping labels for you to print and use on your boxes.

Download shipping labels  

Other Vendor Order Forms

Use these order forms to order anything that Freeman does not provide, such as your scanners, a/v for your booth, catering, etc. These are also located in the back of the Freeman Exhibitor Kit, but they are also here for your easy reference.

Download order forms  

Promote Your Booth

Download our Exhibitor Marketing Kit for conference logos, website banners, social media information and more to help promote your COLLABORATE 20 presence.

Exhibitor Marketing Kit

Booth Quick Facts

See all the move-in, move-out and exhibitor hours in one quick place.

Quick Facts  

Booth Rules

More information coming soon!

Learn more

Frequently Asked Questions


What is Quest-opoly?

Quest-opoly is a game-like traffic-driving opportunity that is available for purchase outside of your contracted exhibit space inclusions.

The coupon booklet is distributed to all Quest COLLABORATE customers onsite. Each participating vendor has one dedicated page in the book which indicates your company name, booth number and prize giveaway. Attendees will return entries to your booth prior to the Quest-opoly deadline for submissions. Vendors will draw a winner. Winners will be announced in an email to all COLLABORATE attendees.

If you opted in to participate in Quest-opoly through your contract, you will be contacted leading up to COLLABORATE to gather information for your page.

If you would like to participate, please email [email protected] for more information and details.

I am a vendor or booth staff member. Can I play Quest-opoly?

Unfortunately, no. This is a customer-only experience and promotion. Vendors and exhibitors are not eligible to win prizes intended for customers. We also ask that you avoid taking giveaways, tchotchkes or other items without the consent from that respective vendor.

Can I take other booth’s tchotchkes?

We ask that you avoid taking giveaways, tchotchkes or other items distributed at COLLABORATE without the consent of the booth staff offering that item. Be respectful to your fellow exhibitors and their materials.

How can I plan to scan badges?

COLLABORATE attendee badges will have QR codes printed on the front for scanning. These QR codes require the ATS conference affiliated scanners to read them. Please see the Freeman Kit for information to order your ATS scanner.

Where do I get my lead retrieval?

ATS (American Tradeshow Services), our official lead retrieval vendor, will have a desk in the Exhibit Hall onsite. Exact location will be updated and sent to exhibitors prior to COLLABORATE 20.

Something is wrong with my booth when I arrived onsite. Where can I find Freeman?

FREEMAN, our official service contractor, will have a desk in the Exhibit Hall onsite. Exact location will be updated and sent to exhibitors prior to COLLABORATE 20.

Can I go to another vendor’s education session?

Exhibitors or vendors with a full conference badge have access to education sessions. However, we ask that you do not attend your competitor’s sessions out of respect and confidentiality. Any session speaker or sponsor can ask a vendor to leave their session.

If you have an Exhibit Hall Only badge, you may only attend sessions that your company is sponsoring.

Am I allowed to scan my session?

Vendors themselves are not allowed to scan any educational sessions including VAS (Vendor Awareness Sessions). This is to prevent any unauthorized individuals from scanning a session.

Quest will have temp staff onsite to scan all sessions. We do not release scan counts or any data from traditional educational sessions, even those with vendors as presenters or co-presenters. We will send out post-show scans from any VAS sessions you have purchased from Quest. These will be distributed within two weeks after the show ends.

I’m having problems with the A/V in my session room. Where do I need to go?

Please find the temporary staff or Quest staff in your education hallway and report the problem. We will radio A/V to assist ASAP. As a best practice, we stop in before every session to make sure the presenters are squared away.

Can I tear down earlier than what’s outlined for vendor teardown?

No. Exhibits are to be kept intact until the closing of the show. No part of an exhibit shall be removed during the show without special permissions from Show Management.

Any Exhibitor who dismantles their display early may lose the privilege of exhibiting at future COLLABORATE shows or may lose their company’s priority status in booth selection.

I have an exhibit hall only badge. Why did I not receive a bag?

Unfortunately, only attendees with a full-conference badge receive bags. Oracle attendees are also ineligible to receive a bag.

Can we hand things out to customers that are walking in as the exhibit hall doors open?

Distributing items to attendees when the Exhibit Hall doors open is a sponsorable opportunity. Show management will facilitate the distribution of items. Anyone found doing this will be asked to cease and desist immediately and materials will be confiscated.

If you are interested in sponsoring our door “Grab N Go”, please contact [email protected].

How many people can we staff at our booth?

Please use the following information to plan for your exhibit hall staffing needs:

Booth size

Full conference registrations

Exhibit Hall-only staff passes

10 x 1013
10 x 2026
10 x 3039
20 x 20412