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PeopleSoft Payroll for North America Newsletter – April/May 2024

Luke Hodges

PeopleSoft Payroll for North America Newsletter – April/May 2024

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HCM 9.2 Image 49, containing Tax Update 24-B, was posted on May 24, 2024.
Tax Update 24-B for Release 9.1 was posted on May 28, 2024.

  • Recording Oracle Advisor Webcast: PeopleSoft Payroll for North America Tax Update 24-B General Information Session on May 30, 2024: Doc ID 1
  • Review highlights of HCM 9.2 Image 49 on YouTube: https://youtu.be/nuJGzG3GGV4

HCM Image 49 New Features:

Payroll for North America

  • My Insights Integration for Canada and U.S. Payroll WorkCenter

Commitment Accounting

  • Commitment Accounting Actual Distribution and General Ledger Interface Concurrent Processing

Reminder: Release 9.2 Payroll for North America Consolidated Tax Update Tax Table Changes are delivered in a PeopleSoft Release Patchset (PRP) separately from the PeopleSoft Update Image (PI).

  • PRP 36540964 was posted for Release 9.2 to My Oracle Support on May 24, 2024, containing the following:
    • (U.S.) 36540964 – CONSOLIDATED U.S. TAX TABLE CHANGES – TAX UPDATE 24-B
    • (U.S.) 36545375 – JURISDICTION MINIMUM HOURLY WAGE UPDATES FOR DELIVERY IN TAX UPDATE 24-B

For Release 9.2 notes, review Payroll for North America Tax Update Documentation on My Oracle Support Doc ID 2820620.2.

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Available Postings after HCM Image 49/Tax Update 24-B:

(U.S.) PRP 35571082 was posted to My Oracle Support on May 31, 2024.  The patchset contains the following patches, which will also be included in Tax Update 24-C and HCM 9.2 Image 50.

  • 35571082 – VERMONT CHILD CARE PAYROLL TAX EFFECTIVE 01 JULY 2024
  • 36415980 – COBOL AND OBJECT CHANGES REQUIRED TO SUPPORT VERMONT CHILD CARE CONTRIBUTION

Review documentation Vermont_Child_Care_Contribution.pdf posted on My Oracle Support Doc ID 2820620.2 for further information.  We have revised and reposted the document to clarify the default configuration setup with an example.

(U.S.) 36383859 – NEW MASSACHUSETTS SUPPLEMENTAL WITHHOLDING TAX CALCULATION 2024 was posted to My Oracle Support by June 12, 2024, for Releases 9.2 and 9.1. The update will also be included in Tax Update 24-C and HCM 9.2 Image 50.

(U.S.) 36553640 – MINNESOTA UI QUARTERLY WAGE FILE FORMATS NAME DIFFERENTLY WHEN E&G FLAG IS SELECTED was posted to My Oracle Support on May 29, 2024, for Release 9.2. The update will also be included in Tax Update 24-C and HCM 9.2 Image 50.

(U.S.) 36304052 – VERMONT CHILD CARE PAYROLL TAX EFFECTIVE 01 JULY 2024 was posted to My Oracle Support on June 13, 2024, for Release 9.1. The update will also be included in Tax Update 24-B.

(Canada & U.S.) PRP 36529430 was posted to My Oracle Support on May 24, 2024.  The patchset contains the following patches, which will also be included in HCM 9.2 Image 50.

  • 36529430 – PAYROLL INSIGHTS USA – SEARCH INDEX BUILD FAILS IN SQL SERVER FOR CHECKS QUERY
  • 36632833 – PAYROLL INSIGHTS CANADA – SEARCH INDEX BUILD FAILS IN SQL SERVER FOR CHEQUES QUERY
  • 36642714 – PAYROLL INSIGHTS USA – SEARCH INDEX BUILD FAILS IN SQL SERVER FOR RETROPAY QUERY
  • 36642880 – PAYROLL INSIGHTS CANADA – SEARCH INDEX BUILD FAILS IN SQL SERVER FOR RETROPAY QUERY

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Looking Ahead:

Release 9.2:  Tax Update 24-C/HCM 9.2 Image 50 is targeted to be posted on Friday, September 20, 2024.

Release 9.1:  Tax Update 24-C is targeted to be posted on Monday, September 23, 2024.

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Targeted Postings before PI50/Tax Update 24-C

(U.S.) 36557987 – MODIFY SOUTH CAROLINA QUARTERLY UI WAGE REPORT TO CORRECTLY REPORT NUMBER OF HOURS WORKED will be targeted to post by June 21, 2024, to My Oracle Support for Releases 9.2 and 9.1, and be included in HCM 9.2 Image 50 and Tax Update 24-C.

(U.S.) 36706449 – FLSA RATE CALCULATED IN RETRO IS NOT CORRECT IN SOME SCENARIOS will be targeted to post by July 19, 2024, to My Oracle Support for Releases 9.2 and 9.1, and be included in HCM 9.2 Image 50 and Tax Update 24-C.

(U.S.) 36455214 – RETROPAY CALCULATES NEW RATE BASED ON PAY END DATE INSTEAD OF EARNINGS END DATE IN SOME SCENARIOS will be targeted to post by July 19, 2024, to My Oracle Support for Releases 9.2 and 9.1, and be included in HCM 9.2 Image 50 and Tax Update 24-C.

(U.S.) 36731032 – CALCULATE VERMONT CHILD CARE CONTRIBUTION ONLY ON WAGES SUBJECT TO VERMONT WITHOLDING TAX will be targeted to post by July 31, 2024, to My Oracle Support for Releases 9.2 and 9.1, and be included in HCM 9.2 Image 50 and Tax Update 24-C.

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Legislative Monitoring

Canada

United States

New Legislative Updates

Idaho, Ohio, Georgia, and Utah Tax Table Updates

Idaho, Ohio, Georgia, and Utah released updates to tax tables too late to be included in Tax Update 24-B.  Documents showing how to manually update the State Tax Table entries for Idaho, Ohio, Georgia, and Utah have been posted to PeopleSoft Payroll for North America Hot Topics My Oracle Support Doc ID 1348833.1.  These changes will be delivered in Tax Update 24-C.

Kansas Adjust Unemployment Tax Rate

On April 24, 2024, the governor of Kansas approved Substitute HB2570 to adjust employer Kansas Unemployment Tax Rates for some employers effective July 1, 2024.  PeopleSoft does not deliver these rates since each employer’s rate may be different.  A document, “Implementing a Mid-Year State Unemployment Tax Rate Change”, has been posted to PeopleSoft Payroll for North America Hot Topics My Oracle Support Doc ID 1348833.1.

Nacha Operating Rule – Standard Company Entry Descriptions – PAYROLL and PURCHASE Amendment

On March 15, 2024, the Nacha Voting Membership approved 15 amendments to the Nacha Operation Rules with Supplement #1-2024.   Standard Company Entry Descriptions – Payroll and Purchase Nacha rule amendment is the only one that impacts payroll.  The amendment establishes two new Company Entries Description, PAYROLL and PURCHASE.  Originators will be required to add PAYROLL to the Company Entries Description field when ACH credits are for payments of wages, salaries, and other similar types of compensation.  PURCHASE will not be used by payroll.  Standard Company Description rule is required by March 26, 2026.

Maryland Family and Medical Leave Insurance Program Update

On April 25, 2024, the governor of Maryland approved SB0485, the second postponement of the Maryland Family and Medical Leave Insurance Program, which will now start July 1, 2025.

Alabama Overtime Exemption Update

On May 3, 2024, the governor of Alabama approved HB407, which amended the definition of gross income related to overtime income effective October 1, 2024.  The amended definition of gross income now includes FLSA overtime.  PeopleSoft will continue to monitor to see if there are further updates.  Currently, there are no anticipated PeopleSoft deliverables for this update.

Previous Legislative Updates

British Columbia WorkSafeBC Assessable Payroll Updated

WorkSafeBC has changed the assessable earnings reporting practice effective January 1, 2024.

Before this change, certain benefits were excluded from the calculation of assessable earnings. However, under the updated Assessment Practice Directive 5-245-2 (A) – Assessable payroll, these benefits will now be included but not limited to:

  • Accidental death and dismemberment (AD&D)
  • Company-owned/leased vehicle
  • Group term insurance
  • Interest-free loans
  • Parking

Organizations should review the updated assessable earnings definitions to determine inclusion and exclusion benefit earnings and ensure that T4 slip boxes 14 and 71 mapping matches the workers’ compensation board (WCB) assessable wages.

Alabama Exempt Overtime from State Income Tax

Alabama has published its Overtime Exemption Reporting Guidance and FAQ. PeopleSoft will not deliver any updates to exempt overtime from Alabama state income tax, effective from January 1, 2024, to June 30, 2025.   Existing functionality in the PeopleSoft system can handle exempting overtime from Alabama state income tax by using the Taxable Gross Definition Table.  Review Processing_Alabama_Tax-Exempt_Overtime_Pay.pdf on My Oracle Support Doc ID 2820620.2 listed in the “Tax Update 23-D / Update Image 9.2.048” section.

SECURE 2.0 Act – Updates

The IRS announces administrative transition period for new Roth catch up requirement; catch-up contributions still permitted after 2023.  As a reminder, this two year administrative transition (delay) period is ONLY for Section 603 and does not address the other 91 provisions of SECURE 2.0.

PeopleSoft SECURE 2.0 Act Blogs:

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Anne’s Thoughts
Recap PeopleSoft RECONNECT Live at Quest Oracle Community BLUEPRINT 4D

For those who attended PeopleSoft RECONNECT Live at Quest Oracle Community BLUEPRINT 4D in May, you would have felt the excited energy by attending the PeopleSoft Keynote presentation by Alex Man, Sr. VP of PeopleSoft Application Development, and Robbin Velayedam, Sr. Director of PeopleSoft Strategy.

A great showcase of all the exciting new enhancements on the PeopleSoft Roadmap*:

  • Page & Field Configurator Change Tracker
  • Embedded Analytics in WorkCenters
  • eProcurement Self Service utilizing Oracle Business Network (OBN)
  • PeopleTools User Interface Enhancements for Homepages
  • Preview of Upcoming Insights Analytics & Visualizations
  • PeopleSoft Chatbot with Oracle Digital Assistant Capabilities
  • PeopleSoft Cloud Manager Strategic Direction

For Payroll, I got the opportunity to preview our PeopleSoft Payroll for North America Roadmap*:

  • Select All OK to Pay (Ideas Lab)
  • Payroll Year-End Insights
  • Fluid Paycheck Modeler
  • Mobile Check Details for Large Form Factor
  • Mass Print Paycheck by Range of Dates (Ideas Lab)

At the conference, I provided a sneak preview of Select All OK to Pay and Fluid Paycheck Modeler. After my session, I heard a high level of anticipation for these features to arrive as soon as possible.  My team is busy working on these enhancements to deliver them in the near future.

*Please remember that PeopleSoft future plans can be subject to change.

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Recommended PeopleSoft Blogs (https://blogs.oracle.com/peoplesoft)

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The Quest Oracle Community PeopleSoft Payroll for North America Special Interest Group (SIG) meets on the second Tuesday of each month. Please join us. This is an informative meeting with lively conversation. We always welcome your participation and contribution.

Thanks to Nicole Apostola for leading these.

To register for the Payroll for North America SIG meetings: https://us06web.zoom.us/webinar/register/WN_8Wvw9zEUTPi91cnRpHjZFw#/registration

Join the Quest Oracle Community PeopleSoft Payroll for North America SIG.

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Upcoming Conferences/Webinars

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Helpful Links

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Your feedback on our newsletter is always appreciated. If you have suggestions for improving this newsletter, please let us know.

Please feel free to forward the newsletter to your colleagues using PeopleSoft Payroll for North America. If you received this newsletter from a friend or colleague and would like to receive it, send me an email at anne.leung@oracle.com with NEWSLETTER in the subject, and you will be added to our distribution list.

Would you like to have a voice in our roadmap and help guide our future? If interested, please send an email to anne.leung@oracle.com with PNA Focus Group in the subject. Are you interested in other PeopleSoft Focus Groups? See the entire list here.