Presented at BLUEPRINT 4D 2022
Title: US Senate Reduced Pay Processing by 75% Using PeopleSoft SMART HR Functionality
Session ID: 103060
Background - The United States Senate is comprised of multiple organizations. Not only are there Senator offices, but also committee and other administrative entities to support the functions of the Senate. The Bart/MIPRO team first worked with the Senate Disbursing (Payroll) group to go live on Oracle PeopleSoft HCM and North American Payroll. Years later, our team helped expand HCM/HRIS functionality to the Senate Sergeant at Arms (SAA) HR organization to include SMART HR processing, Position Management, Workcenters, Leave and Person Profile modules. Bart/MIPRO designed specific SMART HR functionality to allow SAA HR to electronically submit Department, Jobcode, and Pay Changes to Disbursing, which owns Job Data at the US Senate. Senate rules, policy, and procedures make processing large numbers of pay-related transactions very time consuming.
Bart/MIPRO Solution – To reduce SAA HR’s semi-monthly and semi-annual burdens of creating and submitting large numbers of pay-related transactions (corrections, retros, merits, bonuses), Bart/MIPRO designed and constructed a custom Rapid Pay solution using advanced PeopleTool App Designer techniques. This unique design incorporates existing SMART HR functionality and a new front end to provide for spreadsheet upload and rapid pay transaction entry. Users now can key in pay specific transactions either to spreadsheet or to online page without having to do directly into their custom HRIS Job Information page that requires additional non-pay data entry and edits. This new bulk-processing solution has reduced SAA HR Pay transaction system processing by an estimated 50-75%. The solution uses App Package, App Engine, Component Interface, BI Publisher, Approvals, Worklists to bolster the existing HRIS design without discounting the Senate’s previous HRIS investment.