Quest Oracle Community
Join now
Home / Educational Content / PeopleSoft / PeopleSoft Payroll for North America Newsletter – January/February 2024

PeopleSoft Payroll for North America Newsletter – January/February 2024

Luke Hodges

PeopleSoft Payroll for North America Newsletter – January/February 2024

______________________________________________________________________________________ 

HCM 9.2 Image 48, containing Tax Update 23-D & 24-A, was posted on January 22, 2024.
Tax Update 24-A for Releases 9.1 and 9.0 was posted on January 22, 2024.

  • Recording Oracle Advisor Webcast: PeopleSoft Payroll for North America Tax Update 24-A General Information Session on January 25, 2024: Doc ID 1
  • Review highlights of HCM 9.2 Image 48 on YouTube: https://youtu.be/RGR600Eb1as

Payroll for North America Image 48 New Features:

  • (U.S.) Opt-out Sending W-2 Info to Tax Preparer Provider Using Employee Self-Service

Reminder: Release 9.2 Payroll for North America Consolidated Tax Update Tax Table Changes are delivered in a PeopleSoft Release Patchset (PRP) separately from the PeopleSoft Update Image (PI).

  • PRP 36114614 was posted for Release 9.2 to My Oracle Support on January 22, 2024, containing the following:
    • (U.S.) 36114614 – CONSOLIDATED U.S. TAX TABLE CHANGES – TAX UPDATE 24-A

For Release 9.2 notes, review Payroll for North America Tax Update Documentation on My Oracle Support Doc ID 2820620.2.

______________________________________________________________________________________ 

Available Postings after HCM Image 48/Tax Update 24-A:

(Canada) PRP 36119853 was posted to My Oracle Support on January 17, 2024.  The patchset contains the following patches, which will also be included in Tax Update 24-B and HCM 9.2 Image 49.

(Canada) 36119853 – CAN: DENTAL ELIGIBILITY LOAD PROGRAM RUNS TO ERROR ON SQL SERVER DATABASE

(Canada) 36109187 – CAN: AMEND/CANCEL AUDIT AND SUMMARY REPORTS FOR YEAR-END SLIPS PRINTING OVERLAPPING DATA

(Canada) 35932724 – CAN: T4 SLIP BOX 26 IS NOT LOADED AS EXPECTED FOR STATUS INDIAN EMPLOYEES UNDER SPECIFIC SCENARIOS

(Canada) 36082984 – CAN: ADDITIONAL CPP “CP2” ISSUES WITH CHEQUE REVERSED & REFUNDING CPP INSTEAD OF CP2 was posted to My Oracle Support by February 1, 2024, for Releases 9.2 and 9.1. The update will also be included in Tax Update 24-B and HCM 9.2 Image 49.

(Canada) 36148616 – CAN: T4 SLIP BOX 26 IS NOT LOADED AS EXPECTED FOR STATUS INDIAN EMPLOYEES UNDER SPECIFIC SCENARIOS was posted to My Oracle Support on January 30, 2024, for Release 9.1.  The update will also be included in Tax Update 24-B.

(Canada) 36152685 – CAN: AMEND/CANCEL AUDIT AND SUMMARY REPORTS FOR YEAR-END SLIPS PRINTING OVERLAPPING DATA was posted to My Oracle Support on January 30, 2024, for Release 9.1.  The update will also be included in Tax Update 24-B.

(Canada) 36148466 – CAN: DENTAL ELIGIBILITY LOAD PROGRAM RUNS TO ERROR ON SQL SERVER DATABASE was posted to My Oracle Support on January 30, 2024, for Release 9.1.  The update will also be included in Tax Update 24-B.

(Canada) 36215821 – CAN: T4/T4A 2022 AMENDMENT XML FILE HAS ELEMENT FOR EMPLOYER/PAYER OFFERED DENTAL BENEFITS was posted to My Oracle Support by January 30, 2024, for Releases 9.2 and 9.1. The update will also be included in Tax Update 24-B and HCM 9.2 Image 49.

(U.S.) PRP 36038913 was posted to My Oracle Support on January 25, 2024.  The patchset contains the following patches, which will also be included in Tax Update 24-B and HCM 9.2 Image 49.

  • 36038913 – W4 PDF: UPDATE MONTANA SELF-SERVICE FORM MW-4 TO V4/(10/2023)
  • 36124393 – TAX WITHHOLDING FLUID PAGE FOR SELF-SERVICE NEEDS UPDATE TO SUPPORT 2024 MONTANA STATE FORM W-4
  • 36156245 – MONTANA WITHHOLDING TAX CHANGES EFFECTIVE 01 JANUARY 2024 REQUIRES AUTOTAX CHANGES
  • 36100749 – MONTANA WITHHOLDING TAX CHANGES EFFECTIVE 01 JANUARY 2024 REQUIRES AUTOTAX CHANGES (HR CORE)

(U.S.) PRP 36124438 was posted to My Oracle Support on February 2, 2024.  The patchset contains the following patches, which will also be included in Tax Update 24-B and HCM 9.2 Image 49.

  • 36124438 – IOWA WITHHOLDING TAX CHANGES EFFECTIVE 01 JANUARY 2024
  • 36124447 – EMPLOYEE TAX DATA PAGE UPDATES TO SUPPORT IOWA WITHHOLDING TAX EFFECTIVE 01 JANUARY 2024
  • 36169571 – PNA: IOWA WITHHOLDING TAX CHANGE EFFECTIVE 01 JANUARY 2024 REQUIRES AUTOTAX CHANGES
  • 36124529 – HR: IOWA WITHHOLDING TAX CHANGE EFFECTIVE 01 JANUARY 2024 REQUIRES AUTOTAX CHANGES
  • 36124501 – W4 PDF: UPDATE IOWA SELF-SERVICE FORM IA W-4 TO 11/28/2023 REVISION
  • 36124516 – 2024 IOWA FORM W-4 REQUIRES UPDATE TO TAX WITHHOLDING FLUID PAGE FOR SELF-SERVICE

(U.S.) 34983211 – YEAR-END AUDIT AND ERROR REPORTS PRODUCING ERROR ON A TIPPED EE FOR OASDI/MED was posted to My Oracle Support by January 30, 2024, for Releases 9.2 and 9.1. The update will also be included in Tax Update 24-B and HCM 9.2 Image 49.

(U.S.) 35874639 – U.S. TERRITORIES TAX CALC INCORRECT WHEN W-4 MULTIPLE JOBS OR SPOUSE WORKS BOX SELECTED was posted to My Oracle Support by February 16, 2024, for Release 9.2 and 9.1. The update will also be included in Tax Update 24-B and HCM 9.2 Image 49.

(U.S.) 35972696 – USAGE FIELD BLANK WHEN INSERTING A NEW ROW IN YEAR-END FORM TEXT was posted to My Oracle Support on January 18, 2024, for Release 9.2. The update will also be included in Tax Update 24-B and HCM 9.2 Image 49.

(U.S.) 36059725 – COLORADO NEW WAGES DEFINITION IGNORING EARNINGS THAT ARE SET UP TO ADD/SUBTRACT FROM FML TAXABLE GROSS was posted to My Oracle Support by February 9, for Releases 9.2 and 9.1. The update will also be included in Tax Update 24-B and HCM 9.2 Image 49.

(U.S.) 36102062 – COLORADO STATE QUARTERLY WAGE TAX REPORT CHANGES ICESA REPORT EFF Q4-2023 was posted to My Oracle Support on January 26, 2024, for Releases 9.2 and 9.1. The update will also be included in Tax Update 24-B and HCM 9.2 Image 49.

(U.S.) 36152851 – REDELIVER 2023 W2 PDF TEMPLATE FOR EMPLOYEE SELF-MAILER (REPORT ID PYW223N_SMA) TO RESOLVE MISSING DECIMAL IN BOX 14 was posted to My Oracle Support by January 31, 2024, for Releases 9.2 and 9.1. The update will also be included in Tax Update 24-B and HCM 9.2 Image 49.  Employers who used FormsTax 2023 W-2 Self-Mailer need this update.

(U.S.) 36175275 – W-2C FORMS PRINT COMMAS IN BOXES 3 AND 4 USING BIP TEMPLATES FOR EMPLOYEE PRINT AND SELF SERVICE was posted to My Oracle Support by January 30, 2024, for Releases 9.2, 9.1, and 9.0. The update will also be included in Tax Update 24-B and HCM 9.2 Image 49.

(U.S.) 36218913 – MODIFY COLORADO STATE PFML QUARTERLY REPORT TO REMOVE VOLUNTARY PFML PLAN REPORTING was posted to My Oracle Support by February 12, 2024, for Releases 9.2 and 9.1. The update will also be included in Tax Update 24-B and HCM 9.2 Image 49.  Colorado employers with approved private plans for Family and Medical Leave Insurance no longer need to provide a quarterly update to the state.

(U.S.) 36249001 – ADDITIONAL CHANGE TO MONTHLY EMPLOYMENT DATA REQUIRED FOR COLORADO STATE QUARTERLY WAGE & TAX REPORT was posted to My Oracle Support on February 7, 2024, for Releases 9.2 and 9.1. The update will also be included in Tax Update 24-B and HCM 9.2 Image 49.

(U.S.) 36156006 – IOWA WITHHOLDING TAX CHANGES EFFECTIVE 01 JANUARY 2024 was posted to My Oracle Support on February 12, 2024, for Release 9.1.  The update will also be included in Tax Update 24-B.

(U.S.) 36156255 – MONTANA WITHHOLDING TAX CHANGES EFFECTIVE 01 JANUARY 2024 REQUIRES AUTOTAX CHANGES was posted to My Oracle Support on February 1, 2024, for Release 9.1.  The update will also be included in Tax Update 24-B.

(U.S.) 36222242 – MODIFY DC QUARTERLY UI WAGE AND TAX REPORT FOR ADDITIONAL CHANGES was posted to My Oracle Support on February 14, 2024, for Releases 9.2 and 9.1. The update will also be included in Tax Update 24-B and HCM 9.2 Image 49.

(U.S.) 36230141 – REDELIVER 2023 W2 SELF-SERVICE PDF TEMPLATE COMPATIBLE TO TOOLS 8.52 AND LOWER VERSIONS ONLY was posted to My Oracle Support on January 29, 2024, for Releases 9.1 and 9.0.  The update will also be included in Tax Update 24-B.

(U.S.) 36242439 – REDELIVER 2023 W-2C PDF TEMPLATE COMPATIBLE TO TOOLS 8.52 AND LOWER VERSIONS ONLY was posted to My Oracle Support by February 1, 2024, for Releases 9.1 and 9.0.  The update will also be included in Tax Update 24-B.

(U.S.) 36248480 – 2024 U.S. PAYROLL TAX & LEGISLATIVE ITEMS TOO LATE FOR 24-A DELIVERY was posted to My Oracle Support on February 14, 2024, for Releases 9.2 and 9.1. The update will also be included in Tax Update 24-B and HCM 9.2 Image 49.  The tax table changes update Illinois, Maryland, Michigan, Virgin Island, and Ohio Locals.

______________________________________________________________________________________ 

Looking Ahead:

Release 9.2:  Tax Update 24-B/HCM 9.2 Image 49 is targeted to be posted on Friday, May 24, 2024.

Release 9.1:  Tax Update 24-B is targeted to be posted on Monday, May 27, 2024.

______________________________________________________________________________________ 

Targeted Postings before PI49/Tax Update 24-B               :

(Canada) 36248334 – CAN: EMPLOYER OFFERED DENTAL BENEFIT NOT LOADING TO T4/T4A CORRECTLY IN MULTIPLE SCENARIOS will be targeted to post by February 19, 2024, to My Oracle Support for Releases 9.2 and 9.1, and be included in HCM 9.2 Image 49 and Tax Update 24-B.  The update will provide program changes to correctly default the Dental code to 1 (No Dental Access or coverage of any kind) on T4/T4A on previous companies when the employee has a single active record based on transfers or set coverage to be the same for multiple provinces for active employee record.

(Canada) Federal, Provincial, and Territories TD1 Updatable PDF Tax Withholding Forms will be targeted to be posted by February 29, 2024, to My Oracle Support for Releases 9.2 and be included in HCM 9.2 Image 49.

(U.S.) 35934368 – UPDATE WEST VIRGINIA QUARTERLY UI WAGE FILE FORMAT EFFECTIVE Q1 2024 will be targeted to post by March 15, 2024, to My Oracle Support for Releases 9.2 and 9.1, and be included in HCM 9.2 Image 49 and Tax Update 24-B.

(U.S.) 36059261 – SOUTH CAROLINA STATE QUARTERLY WAGE TAX REPORT REQUIRES SOC CODES EFF Q1-2024 will be targeted to post by March 15, 2024, to My Oracle Support for Releases 9.2 and 9.1, and be included in HCM 9.2 Image 49 and Tax Update 24-B.

(U.S.) 36217261 – MISSOURI STATE QUARTERLY WAGE TAX REPORT CHANGES ICESA REPORT EFF Q1-2024 will be targeted to post by March 15, 2024, to My Oracle Support for Releases 9.2 and 9.1, and be included in HCM 9.2 Image 49 and Tax Update 24-B.

(U.S.) 36305579 – OREGON PAID LEAVE VOLUNTARY DEDUCTIONS NOT BEING TAKEN AFTER JANUARY 1, 2024 will be targeted to post by February 23, 2024, to My Oracle Support for Releases 9.2 and 9.1, and be included in HCM 9.2 Image 49 and Tax Update 24-B.

(U.S.) 36238340 – UPDATE LJCKY (LOUISVILLE, KY) EFW2 FILE: RS RECORD STATE CODE 2 REQUIRED will be targeted to post by February 19, 2024, to My Oracle Support for Releases 9.2 and 9.1, and be included in HCM 9.2 Image 49 and Tax Update 24-B.

(U.S.) 36253058 – MODIFY CREATE 1042-S PROGRAM TO PROCESS MORE THAN 99 RECORDS will be targeted to post by March 1, 2024, to My Oracle Support for Releases 9.2 and 9.1, and be included in HCM 9.2 Image 49 and Tax Update 24-B.

(U.S.) 36178896 – W-4 PDF: UPDATE GEORGIA FORM G-4 TO REV. 12/27/23 will be targeted to post by February 29, 2024, to My Oracle Support for Releases 9.2 and 9.1, and be included in HCM 9.2 Image 49 and Tax Update 24-B. The update also requires page changes to the Employee Tax Data for Georgia but does not impact the tax calculation process.

(U.S.) State W-4 Updatable PDF Tax Withholding Forms for Federal (Spanish), Arizona, California, Colorado, Connecticut, Idaho, Indiana, Kentucky, Louisiana, Maine, Minnesota, Mississippi, New Mexico, New York, North Carolina, North Dakota, Ohio, Oregon, Rhode Island, South Carolina, Utah, and Wisconsin will be targeted to be posted by February 29, 2024, to My Oracle Support for Releases 9.2 and be included in HCM 9.2 Image 49.

______________________________________________________________________________________

Legislative Monitoring

Canada

United States

 British Columbia WorkSafeBC Assessable Payroll Updated

WorkSafeBC has changed the assessable earnings reporting practice effective January 1, 2024.

Before this change, certain benefits were excluded from the calculation of assessable earnings. However, under the updated Assessment Practice Directive 5-245-2 (A) – Assessable payroll, these benefits will now be included but not limited to:

  • Accidental death and dismemberment (AD&D)
  • Company-owned/leased vehicle
  • Group term insurance
  • Interest-free loans
  • Parking

Organizations should review the updated assessable earnings definitions to determine inclusion and exclusion benefit earnings and ensure that T4 slip boxes 14 and 71 mapping matches the workers’ compensation board (WCB) assessable wages.

Review your organization setup in PeopleSoft Payroll for North America Tax Form Definition Page to define WCB assessable earnings.

Alabama Exempt Overtime from State Income Tax

Alabama has published its Overtime Exemption Reporting Guidance and FAQ. PeopleSoft will not deliver any updates to exempt overtime from Alabama state income tax, effective from January 1, 2024, to June 30, 2025.   Existing functionality in the PeopleSoft system can handle exempting overtime from Alabama state income tax by using the Taxable Gross Definition Table.  Review Processing_Alabama_Tax-Exempt_Overtime_Pay.pdf on My Oracle Support Doc ID 2820620.2 listed in the “Tax Update 23-D / Update Image 9.2.048” section.

SECURE 2.0 Act – Updates

The IRS announces administrative transition period for new Roth catch up requirement; catch-up contributions still permitted after 2023.  As a reminder, this two year administrative transition (delay) period is ONLY for Section 603 and does not address the other 91 provisions of SECURE 2.0.

PeopleSoft SECURE 2.0 Act Blogs:

______________________________________________________________________________________ 

Anne’s Thoughts
Payroll for North America Hot Topics Monitoring

I often get a question on how to monitor for special postings ahead of the Tax Updates for Payroll for North America.   I recommend viewing the My Oracle Support (MOS) EPY: PeopleSoft Payroll for North America Hot Topics Doc ID 1348833.1 for updates on postings.

A nice feature of MOS is customers can set up an email notification to monitor the Payroll for North America Hot Topics document based on their frequency preference.

To setup email notification in My Oracle Support (MOS):

  1. Navigate to EPY: PeopleSoft Payroll for North America Hot Topics Doc ID 1.
  2. Mark the document as a favorite by clicking the star before the title and ensure the star is filled golden.
  3. Select “Settings” tab.
  4. In the group box “Personal” on the left, select “Hot Topics E-Mail”.
  5. Configure your preferences in the “Hot Topics” section.
    1. In “Delivery Options” for Activation, select “Send With Selected Options.”
    2. Select Frequency and Format settings.
    3. In the “Content To Include,” select the check box for “Documents I’ve marked as favorites.”

Select the “Apply” button.

______________________________________________________________________________________

Recommended PeopleSoft Blogs (https://blogs.oracle.com/peoplesoft)

______________________________________________________________________________________

The Quest Oracle Community PeopleSoft Payroll for North America Special Interest Group (SIG) meets on the second Tuesday of each month. Please join us. This is an informative meeting with lively conversation. We always welcome your participation and contribution.

Thanks to Nicole Apostola for leading these.

To register for the Payroll for North America SIG meetings: https://us06web.zoom.us/webinar/register/WN_8Wvw9zEUTPi91cnRpHjZFw#/registration

Join the Quest Oracle Community PeopleSoft Payroll for North America SIG.

______________________________________________________________________________________

Upcoming Conferences/Webinars

______________________________________________________________________________________

Helpful Links

______________________________________________________________________________________

Your feedback on our newsletter is always appreciated. If you have suggestions for improving this newsletter, please let us know.

Please feel free to forward the newsletter to your colleagues using PeopleSoft Payroll for North America. If you received this newsletter from a friend or colleague and would like to receive it, send me an email at anne.leung@oracle.com with NEWSLETTER in the subject, and you will be added to our distribution list.

Would you like to have a voice in our roadmap and help guide our future? If interested, please send an email to anne.leung@oracle.com with PNA Focus Group in the subject. Are you interested in other PeopleSoft Focus Groups? See the entire list here.