PeopleSoft Payroll for North America Newsletter – March

Luke Hodges

3 years ago

PeopleSoft Payroll for North America Newsletter – March 2024

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Looking Ahead:

Release 9.2: Tax Update 24-B/HCM 9.2 Image 49 is targeted to be posted on Friday, May 24, 2024.

Release 9.1: Tax Update 24-B is targeted to be posted on Monday, May 27, 2024.

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Available Postings after HCM Image 48/Tax Update 24-A:

New Postings as of this Newsletter

(Canada) 36248334 – CAN: EMPLOYER OFFERED DENTAL BENEFIT NOT LOADING TO T4/T4A CORRECTLY IN MULTIPLE SCENARIOS was posted to My Oracle Support by February 19, 2024, for Releases 9.2 and 9.1. The update will also be included in Tax Update 24-B and HCM 9.2 Image 49.

(Canada) 36360838 – CAN: PAY CALCULATION FAILS WITH DIVIDE BY ZERO ERROR CONDITION was posted to My Oracle Support on March 22, 2024, for Releases 9.2 and 9.1. The update will also be included in Tax Update 24-B and HCM 9.2 Image 49.

(Canada) 36369207 – CAN: QUEBEC GARNISHMENT CHANGES EFFECTIVE APRIL 1, 2024 was posted to My Oracle Support by March 18, 2024, for Releases 9.2 and 9.1. The update will also be included in Tax Update 24-B and HCM 9.2 Image 49.

(Canada) PRP 36151643 was posted to My Oracle Support on February 28, 2024. The patchset contains the following patches, which will also be included in HCM 9.2 Image 49.

36151643 – CAN: TD1 FEDERAL WITHHOLDING FORMS: TD1 FORM UPDATED EFFECTIVE 01/01/2024
36150163 – CAN: TD1 PROVINCIAL WITHHOLDING FORMS: TD1AB – ALBERTA UPDATED FORM EFFECTIVE 01/01/2024
36151399 – CAN: TD1 PROVINCIAL WITHHOLDING FORMS: TD1BC – BRITISH COLUMBIA UPDATED FORM EFFECTIVE 01/01/2024
36151450 – CAN: TD1 PROVINCIAL WITHHOLDING FORMS: TD1MB – MANITOBA UPDATED FORM EFFECTIVE 01/01/2024
36151500 – CAN: TD1 PROVINCIAL WITHHOLDING FORMS: TD1NB – NEW BRUNSWICK UPDATED FORM EFFECTIVE 01/01/2024
36151522 – CAN: TD1 PROVINCIAL WITHHOLDING FORMS: TD1NL – NEWFOUNDLAND AND LABRADOR UPDATED FORM EFFECTIVE 01/01/2024
36151568 – CAN: TD1 PROVINCIAL WITHHOLDING FORMS: TD1NT – NORTHWEST TERRITORIES UPDATED FORM EFFECTIVE 01/01/2024
36151555 – CAN: TD1 PROVINCIAL WITHHOLDING FORMS: TD1NS – NOVA SCOTIA UPDATED FORM EFFECTIVE 01/01/2024
36151577 – CAN: TD1 PROVINCIAL WITHHOLDING FORMS: TD1NU – NUNAVUT UPDATED FORM EFFECTIVE 01/01/2024
36151587 – CAN: TD1 PROVINCIAL WITHHOLDING FORMS: TD1ON – ONTARIO UPDATED FORM EFFECTIVE 01/01/2024
36151597 – CAN: TD1 PROVINCIAL WITHHOLDING FORMS: TD1PE – PRINCE EDWARD ISLAND UPDATED FORM EFFECTIVE 01/01/2024
36101406 – CAN: TD1 PROVINCIAL WITHHOLDING FORMS: QUEBEC -UPDATED FORM EFFECTIVE 01/01/2024
36151608 – CAN: TD1 PROVINCIAL WITHHOLDING FORMS: TD1SK – SASKATCHEWAN UPDATED FORM EFFECTIVE 01/01/2024
36151627 – CAN: TD1 PROVINCIAL WITHHOLDING FORMS: TD1YT – YUKON UPDATED FORM EFFECTIVE 01/01/2024

(U.S.) 35934368 – UPDATE WEST VIRGINIA QUARTERLY UI WAGE FILE FORMAT EFFECTIVE Q1 2024 was posted to My Oracle Support by April 2, 2024, for Releases 9.2 and 9.1. The update will also be included in Tax Update 24-B and HCM 9.2 Image 49.

(U.S.) 36207009 – NORTH CAROLINA UI QUARTERLY WAGE REPORT FILE REQUIRES FIPS CODE IN SUBMITTER ‘A’ RECORD was posted to My Oracle Support by February 23, 2024, for Releases 9.2 and 9.1. The update will also be included in Tax Update 24-B and HCM 9.2 Image 49.

(U.S.) 36253058 – MODIFY CREATE 1042-S PROGRAM TO PROCESS MORE THAN 99 RECORDS was posted to My Oracle Support by March 1, 2024, for Releases 9.2 and 9.1. The update will also be included in Tax Update 24-B and HCM 9.2 Image 49.

(U.S.) 36305579 – OREGON PAID LEAVE VOLUNTARY DEDUCTIONS NOT BEING TAKEN AFTER JAN 1, 2024 was posted to My Oracle Support by February 27, 2024, for Releases 9.2 and 9.1. The update will also be included in Tax Update 24-B and HCM 9.2 Image 49.

(U.S.) 36318552 – REVIEW W-2/W-2C CONSENT STATUS NOT UPDATING WHEN EMPLOYEE PROVIDES CONSENT USING CLASSIC PAGE was posted to My Oracle Support by February 29, 2024, for Release 9.2. The update will also be included in Tax Update 24-B and HCM 9.2 Image 49.

(U.S.) 36217261 – MISSOURI STATE QUARTERLY WAGE TAX REPORT CHANGES ICESA REPORT EFF Q1-2024 was posted to My Oracle Support by March 28, 2024, for Releases 9.2 and 9.1. The update will also be included in Tax Update 24-B and HCM 9.2 Image 49.

(U.S.) PRP 36178896 was posted to My Oracle Support on March 5, 2024. The patchset contains the following patches, which will also be included in HCM 9.2 Image 49.

36178896 – W4 PDF: UPDATE GEORGIA FORM G-4 TO REV 12/27/23
36273692 – TAX WITHHOLDING FLUID PAGES FOR SELF-SERVICE AND APPROVAL NEED UPDATES TO SUPPORT 2024 GEORGIA STATE FORM W-4
36264283 – EMPLOYEE TAX DATA PAGE UPDATES TO SUPPORT GEORGIA WITHHOLDING TAX EFFECTIVE 01 JANUARY 2024 (Will also be included in Tax Update 24-B)

(U.S.) PRP 36322922 was posted to My Oracle Support on March 8, 2024. The patchset contains the following patches, which will also be included in HCM 9.2 Image 49.

36322922 – STATE TAX DATA FOR IOWA SHOULD ALLOW $0 FOR TOTAL ALLOWANCES & SUPPORT BOTH FEDERAL FORM VERSION VALUES (Will also be included in Tax Update 24-B)
36333533 – W4 PDF: MODIFY IOWA FORM IA W-4 TO ALLOW $0 FOR TOTAL ALLOWANCES

(U.S.) PRP 36202756 was posted to My Oracle Support on February 26, 2024. The patchset contains the following patches, which will also be included in HCM 9.2 Image 49.

36202756 – W4 PDF: UPDATE FEDERAL FORM W-4 (2024) FOR ND, NM, UT (Lead Bug)
36127494 – W4 PDF: UPDATE ARIZONA FORM A-4 TO 2024
36159690 – W4 PDF: UPDATE CALIFORNIA FORM DE 4 TO 2024 (REV. 53)
36127431 – W4 PDF: UPDATE COLORADO FORM DR 0004 TO 2024
36127528 – W4 PDF: UPDATE CONNECTICUT FORM CT-W4 TO 2024
36174268 – W4 PDF: UPDATE FEDERAL FORM W-4 (2024) IN SPANISH
36127690 – W4 PDF: UPDATE IDAHO FORM ID W-4 TO REV.12-18-2023
36127724 – W4 PDF: UPDATE KENTUCKY FORM K-4 TO 2024
36304747 – W4 PDF: UPDATE LOUISIANA FORM L-4 TO REV. 1-23
36217297 – W4 PDF: UPDATE MAINE FORM W-4ME TO 2024
36241507 – W4 PDF: UPDATE MINNESOTA FORM W-4MN TO 2024
36304793 – W4 PDF: UPDATE MISSISSIPPI FORM 89-350 TO REV 11/23
36127754 – W4 PDF: UPDATE NEW YORK FORM IT-2104 TO 2024
36294595 – W4 PDF: UPDATE NORTH CAROLINA FORM NC-4 TO REV 10-23
36241638 – W4 PDF: UPDATE OHIO FORM IT 4 TO REV 01/24
36241565 – W4 PDF: UPDATE OREGON FORM OR-W-4 TO 2024
36127774 – W4 PDF: UPDATE RHODE ISLAND FORM RI W-4 TO 2024
36127783 – W4 PDF: UPDATE SOUTH CAROLINA FORM SC W-4 TO 2024
36127795 – W4 PDF: UPDATE WISCONSIN FORM WT-4 TO R. 8-23

(U.S.) 36379873 – W4 PDF: RHODE ISLAND SHOWS 2023 AFTER PATCH 36127774 IS APPLIED was posted to My Oracle Support on March 14, 2024, for Release 9.2. The update will also be included in HCM 9.2 Image 49.

(U.S.) 36339462 – EMPLOYEE TAX DATA PAGE UPDATES TO SUPPORT GEORGIA WITHHOLDING TAX EFFECTIVE 01 JANUARY 2024 was posted to My Oracle Support by March 7, 2024, for Release 9.1. The update will also be included in Tax Update 24-B.

(U.S.) 36368899 – STATE TAX DATA FOR IOWA SHOULD ALLOW $0 FOR TOTAL ALLOWANCES & SUPPORT BOTH FEDERAL FORM VERSION VALUES was posted to My Oracle Support by March 11, 2024, for Release 9.1. The update will also be included in Tax Update 24-B.

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Targeted Postings before PI49/Tax Update 24-B

(U.S.) 36059261 – SOUTH CAROLINA STATE QUARTERLY WAGE TAX REPORT REQUIRES SOC CODES EFF Q1-2024 targeted posting date has been moved to post by April 12, 2024, to My Oracle Support for Releases 9.2 and 9.1, and be included in HCM 9.2 Image 49 and Tax Update 24-B.

(U.S.) 36348953 – 2024 IOWA WITHHOLDING TAX CALC FOR EMPLOYEES WHO HAVE NOT YET SUBMITTED 2024 FORM IA W-4 will be targeted to post by April 5, 2024, to My Oracle Support for Releases 9.2 and 9.1, and be included in HCM 9.2 Image 49 and Tax Update 24-B.

(U.S.) 36349738 – ADDITIONAL MODIFICATIONS REQUIRED FOR NORTH CAROLINA QUARTERLY UI WAGE REPORTING will be targeted to post by April 12, 2024, to My Oracle Support for Releases 9.2 and 9.1, and be included in HCM 9.2 Image 49 and Tax Update 24-B.

(U.S.) 36383859 – NEW MASSACHUSETTS SUPPLEMENTAL WITHHOLDING TAX CALCULATION 2024 will be targeted to post by April 30, 2024, to My Oracle Support for Releases 9.2 and 9.1, and be included in HCM 9.2 Image 49 and Tax Update 24-B.

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Legislative Monitoring

Canada

British Columbia WorkSafeBC Assessable Payroll Definition Updated – Effective January 1, 2024
Canada & Quebec Pension Plan Enhancement – Phase 2 – Effective January 1, 2024
Dental Care Measures Act – Effective for 2023 information returns
e-Payroll Project – Monitoring

United States

New Massachusetts Supplemental Tax Withholding Calculation 2024 (Massachusetts Circular M – Updated March 2024) – Effective January 1, 2024 (New)
Pennsylvania Dependent Care Assistance – Effective December 14, 2023, but retroactive for tax year 2023 (New)
Iowa Department of Revenue Issues New Income Withholding Tax Tables 2024 – New 2024 form and tax calculation effective January 1, 2024
Safe Salem Funding (Salem, Oregon) – Voters rejected a Referendum for the Safe Salem Payroll Tax on the November 7, 2023, ballot.
Montana Employee’s Withholding and Exemption Certificate (Form MW-4) – New 2024 form and tax calculation effective January 1, 2024
Maryland Family and Medical Leave Insurance Program – Payroll deductions effective October 1, 2024
Delaware Family and Medical Leave Insurance Program – Payroll deductions effective
January 1, 2025
Maine Family and Medical Leave Insurance Program – Payroll deductions effective January 1, 2025
SECURE Act 2.0 – PeopleSoft Blog – Deliverables will be delivered by the PeopleSoft Benefits product.
Minnesota Paid Family & Medical Leave Program – Payroll deductions effective January 1, 2026
Alabama Exempt Overtime from State Income Tax – Effective January 1, 2024, to June 30, 2025
Vermont New Child Care Contribution Tax – Payroll deductions effective July 1, 2024

New Legislative Updates

Virginia Withholding Tax

A revision to the 2024 withholding tax calculation issued by the Virginia Department of Taxation increases the standard deduction from $8,000 to $8,500, effective April 1, 2024. A document showing how to manually update the State Tax table entry for Virginia will be posted to Hot Topics, and this change will also be delivered in Tax Update 24-B.

Pennsylvania Dependent Care Assistance (New)

Pennsylvania changed the dependent care assistance law on December 14, 2023. Retroactive for tax year 2023, amounts paid or incurred by an employer for dependent care assistance provided to an employee are not included in an employee’s taxable compensation subject to Pennsylvania Personal Income tax.

PeopleSoft will not deliver any updates for this change.

For W-2s issued for tax year 2023, Pennsylvania recommends employers file W-2 corrections to alert employees of the change.
Starting in tax year 2024, employers can use the existing Taxable Gross Definition Table functionality of the PeopleSoft system to implement the exclusion of dependent care assistance from Pennsylvania taxable income.

Vermont New Child Care Contribution Tax – Target Posting Change

The Vermont Child Care Contribution Tax, effective July 1, 2024, was targeted to be posted by
Tax Update 23-B by May 24, 2024, for Release 9.2 and May 27, 2024, for Release 9.1. The legislative delivery has now been retargeted to post for June 7, 2024, for both Releases 9.2 and 9.1, and be included in HCM 9.2 Image 50 and Tax Update 24-C.

Previous Legislative Updates

British Columbia WorkSafeBC Assessable Payroll Updated

WorkSafeBC has changed the assessable earnings reporting practice effective January 1, 2024.

Before this change, certain benefits were excluded from the calculation of assessable earnings. However, under the updated Assessment Practice Directive 5-245-2 (A) – Assessable payroll, these benefits will now be included but not limited to:

Accidental death and dismemberment (AD&D)
Company-owned/leased vehicle
Group term insurance
Interest-free loans
Parking

Organizations should review the updated assessable earnings definitions to determine inclusion and exclusion benefit earnings and ensure that T4 slip boxes 14 and 71 mapping matches the workers’ compensation board (WCB) assessable wages.

Review your organization setup in PeopleSoft Payroll for North America Tax Form Definition Page to define WCB assessable earnings.

Alabama Exempt Overtime from State Income Tax

Alabama has published its Overtime Exemption Reporting Guidance and FAQ. PeopleSoft will not deliver any updates to exempt overtime from Alabama state income tax, effective from January 1, 2024, to June 30, 2025. Existing functionality in the PeopleSoft system can handle exempting overtime from Alabama state income tax by using the Taxable Gross Definition Table. Review Processing_Alabama_Tax-Exempt_Overtime_Pay.pdf on My Oracle Support Doc ID 2820620.2 listed in the “Tax Update 23-D / Update Image 9.2.048” section.

SECURE 2.0 Act – Updates

The IRS announces administrative transition period for new Roth catch up requirement; catch-up contributions still permitted after 2023. As a reminder, this two year administrative transition (delay) period is ONLY for Section 603 and does not address the other 91 provisions of SECURE 2.0.

PeopleSoft SECURE 2.0 Act Blogs:

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Anne’s Thoughts
Quest Oracle Community BLUEPRINT 4D – May 7 – 10, 2024 (Dallas, TX)

If you have one conference you can attend in person this year for Oracle, I recommend you attend the PeopleSoft RECONNECT Live at Quest Oracle Community BLUEPRINT 4D Conference from May 7 to 10, 2024, in Dallas, TX. You will meet many Oracle PeopleSoft Strategists at this conference in person.

A preview of a few sessions given by the Oracle PeopleSoft team:

PeopleSoft HCM Roadmap and Update
PeopleSoft Technology Update
PeopleSoft Payroll Update and Roadmap
Let’s Recognize each other for a job well done with PeopleSoft HR Employee Recognition and Fluid Performance Management
Pre-Boarding capabilities are coming in PeopleSoft – what to know so your new employees can hit the ground running
Tuition and Education Reimbursement Tracking in PeopleSoft
Modernization of PeopleSoft HCM Job & Personal Data
PeopleSoft HCM’s Diversity, Equity, and Inclusion Capabilities
The latest in PeopleSoft Absence Management and Time & Labor
PeopleSoft Benefits Administration for the Employee, Specialist, and Administrator
Supporting and Tracking Remote and Hybrid Workers in PeopleSoft
PeopleSoft Page and Field Configurator Update
Notification Composer in PeopleSoft – How and Why it is used?
Learn as you go in PeopleSoft with Oracle Guided Learning

Interesting sessions to catch about Oracle PeopleSoft customer experiences:

S. Army provides an update on the use of PeopleSoft HCM: ELM: and CRM with the over 1 million Soldiers.
Value Check your PeopleSoft investment: Are you getting the best bang for your buck? Are you getting the most out of all delivered functionality? How to get the maximum ROI? How to enhance PeopleSoft
PeopleSoft in the Cloud: Our journey to implementing and managing our PeopleSoft applications in a private cloud. Learn how managing a shared services environment for over 50 school districts has proven to provide effective and efficient systems support.
Calgary Catholic School District’s Journey to Modernize PeopleSoft and Plan for the Future
PeopleSoft Selective Adoption & Staying Current – Panel Discussion

As always, if you do attend, don’t miss the Keynote: PeopleSoft Investment Strategy Update. I hope to see you in person at the conference. Definitely come look for me and say “Hi!”

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Recommended PeopleSoft Blogs (https://blogs.oracle.com/peoplesoft)

Oracle Extends Support for PeopleSoft, Maintains 10-Year Rolling Support – March 25, 2024
What PeopleSoft events should you start planning for in 2024? – January 26, 2024
Exciting new features in PeopleTools 8.61 and Cloud Manager 17 – PeopleSoft NOW! Episode 4.3 – March 11, 2024

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The Quest Oracle Community PeopleSoft Payroll for North America Special Interest Group (SIG) meets on the second Tuesday of each month. Please join us. This is an informative meeting with lively conversation. We always welcome your participation and contribution.

Thanks to Nicole Apostola for leading these.

To register for the Payroll for North America SIG meetings: https://us06web.zoom.us/webinar/register/WN_8Wvw9zEUTPi91cnRpHjZFw#/registration

Join the Quest Oracle Community PeopleSoft Payroll for North America SIG.

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Upcoming Conferences/Webinars

- Oracle Federal Forum – April 25, 2024 (Washington, DC)
- PeopleSoft RECONNECT Live at Quest BLUEPRINT 4D Conference – May 7-10, 2024 (Dallas, TX)
- PSadmin.com – May 20-22, 2024 (Minneapolis, MN)
- Payroll for North America Tax Update 24-B Advisor Webcast – Thursday, May 30, 2024 (Tax Update 24-A recording available on MOS Doc ID 2989934.1)
- OHUG Ascend – June 17 – 20, 2024 (Las Vegas, NV)
- Oracle CloudWorld – September 9 – 12, 2024 (Las Vegas, NV)
- Quest PeopleSoft RECONNECT Dive Deep – October 28 – 31, 2024 (Virtual)
- PeopleSoft and Cloud HCM Webinar Series – Ongoing

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Helpful Links

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Your feedback on our newsletter is always appreciated. If you have suggestions for improving this newsletter, please let us know.

Please feel free to forward the newsletter to your colleagues using PeopleSoft Payroll for North America. If you received this newsletter from a friend or colleague and would like to receive it, send me an email at anne.leung@oracle.com with NEWSLETTER in the subject, and you will be added to our distribution list.

Would you like to have a voice in our roadmap and help guide our future? If interested, please send an email to anne.leung@oracle.com with PNA Focus Group in the subject. Are you interested in other PeopleSoft Focus Groups? See the entire list here.