PeopleSoft Supplier Self-Service Overview and Value Proposition

MIPRO Consulting is a dedicated PeopleSoft consultancy. MIPRO was formed in 2005 by former PeopleSoft executives. The company maintains a reputation for integrity, candor, and customer focus. They specialize in optimizations, upgrades, and managed services.

All of the company’s passion and expertise revolves around PeopleSoft. They serve clients in the following ways:

• PUM updates & managed services
• Acquisitions & company mergers
• PICASO, Kibana & moving PeopleSoft to OCI
• Optimizations, assessments & implementations
• ERP Specialists: FMS, SCM & Lease Administration

A handful of clients for MIPRO Consulting are shown below:

After reading this post and viewing the associated demos created by MIPRO Consulting, you’ll understand the features, capabilities, and value of enabling your supply chain suppliers the ability of self-service. Self-service abilities include updating supplier contact information, participating in online sourcing bids, collaborative contract negotiations, invoice updates & creation, and analytics.

You can extend PeopleSoft to supply chain supplier to reduce time commitments of internal staff. This will free up your staff for additional strategic and value-additive activities.

Supplier Public Home Page

(Demo: 3:38–12:30)

Here’s a look at the Supplier Public Home Page:

Anyone who has the URL is able to access the above screen. This is your landing page for potential supplier or organizations that you want to do business with.

Welcome to the BTS Portal

On this tile, you’ll include any information you would like for potential suppliers. Consider introducing your organization, listing expectations of suppliers, and any additional information you deem important at this step.

Events Calendar

This is a great place to list major announcements for upcoming events, trainings, and more.

Announcements

Additional announcements and shoutouts for awards or special information goes here. This is all configurable.

FAQs & Contact Us

Here’s information for what it takes to do business with your organization.

Public Bidding Events

Potential suppliers can view your public bidding events with status, terms, event package info, and more details. If the supplier likes what they see, then they can register as a supplier to have the opportunity to bid.

Intent to Award

Details for events that are intended to award are available via this tile.

User Registration

Suppliers can request a bidder ID, register as a supplier, or request a user ID from this tile.

Essentially, the Public Home Page is available to potential suppliers as an introduction  to doing business with your organization. Once a potential supplier has registered and been accepted by your organization, they will receive access to the Supplier Secure Home Page.

Supplier Secure Home Page

(Demo 12:30–53:55)

Below is a view of the Supplier Secure Home Page:

Approved suppliers can access this page. They will have the ability to manage their profile and set their own preferences including regional settings, local time, and various other relevant data if you grant that access to them.

Below are several tiles relating to eSuppliers:

Quotes & POs

Suppliers can view quotes with RFQ details and even respond to the quote from this tile.

Purchase Orders

Suppliers can view POs with associated status and details. They can also execute actions to acknowledge, reject, split lines, add comments or take similar actions here. Additionally, suppliers can create ASN, view PO dispatch documents, or flip the PO to an invoice.

PO Acknowledgements

On this tile, the supplier can view all POs waiting on acknowledgement. The purpose of this tile is to have a specific place for suppliers to access POs that require immediate feedback.

Create ASN

Suppliers can create ASNs from a list of POs available, filtered by date & item.

Receipts

This tile brings up receipts that were established in procurement. You can view received quantity, accepted quantity, and rejected quantity with real-time access.

In terms of strategic sourcing, suppliers can access these tiles:

Bidding Opportunities

Suppliers can view bidding invitations, accept invitations, upload bids, or bid on the event. They can view the bid package and look at event details. They can bid on line items. They’ll receive an error message when validating their entries if they didn’t include all pertinent information.

Notice of Intent

This tile includes the event name with information such as the winning bid amount, rejection reasons, or other information you would like suppliers to be able to see.

Awarded Events

Suppliers can view past awarded events here.

Invoicing & Payments

The supplier has several options on the Invoices & Payments tile.

Invoice Inquiry

The supplier can set filters to find the invoices they want to view. These invoices only apply to their organization. They can view details and invoice status without extra help from  your team, saving your organization valuable time.

Payment Inquiry

This tile works similarly to Invoice Inquiry to show payment status, date of payment, amount, method of payment, and more.

Dispute Resolution

Suppliers can participate in dispute resolution. If their invoice hasn’t been paid or addressed, they can see that it is in dispute, view comments, and respond with new comments. This keeps a history of the dispute and will hopefully help resolve the dispute

Recent Messages

Suppliers can receive messages and respond. They can also attach documents if required.

Dynamic Discounting

If you’d like to incentivize the buying organization to pay faster, you can create proposals to change the discounting with applicable expiration dates.

Upload Invoices

Suppliers can upload directly through XML.

Self Service Invoice

The supplier will take a guided navigation process to create the invoice. They can copy a PO, copy a packing slip, add a line manually, and include total amounts and additional charges. Then they submit the invoice into the system.

Supplier Contracts – Manage Contract Documents

You can collaborate with suppliers to build out contracts on the PeopleSoft portal.

Suppliers can see a contract document pending review. There is space for collaboration comments. Suppliers can add attachments, view document history, send emails, and take other actions from this tile.

The goal of this tile is to have an interactive, online history of contracts. No longer do you have to email back and forth. Your communication and contract creation is all built into PeopleSoft. Once you’re in agreement, the contract is available for immediate use.

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