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PeopleSoft Payroll for North America Newsletter – July/August 2022

  • Posted by Luke Hodges

  • Last updated 8/29/22
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PeopleSoft Payroll for North America Newsletter – July/August 2022

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HCM 9.2 Image 43, also containing Tax Update 22-C, was posted on July 15, 2022.  Tax Update 22-C for Releases 9.1, 9.0, and 8.9 was posted on July 15, 2022.

  • Review highlights of HCM 9.2 Image 43 on YouTube.

Reminder: Release 9.2 Payroll for North America Tax Update Tax Table Changes are delivered in PeopleSoft Release Patchset (PRP) separately from PeopleSoft Update Image (PI).

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Changes to the PeopleSoft Application Image Delivery Schedule Beginning 2023

Beginning January 1, 2023, the PeopleSoft FSCM, HCM, and Campus Solutions applications will adopt a delivery schedule of 3 Images per year instead of 4.

Payroll for North America will deliver 4 tax updates per year instead of 5.  Tax updates will continue to be included with the PeopleSoft HCM Images except for the end-of-the-year tax update, which is delivered using a PRP.

Robbin Velayedam, Senior Director, PeopleSoft Product Strategy, provides further detail in his blog, “Changes to the PeopleSoft’s Application Image Delivery schedule beginning 2023 (an Important Update)”

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Available Postings after PI43/Tax Update 22-C:

(U.S) PRP 34038427 was posted for Release 9.2 to My Oracle Support on August 10, 2022. The Patchset contains the following patches, which will also be included in HCM 9.2 Image 44.

  • (U.S.) 34038427 – NACHA RULE CHANGE: MICRO-ENTRIES
  • (U.S.) 34360557 – PAY INCORRECTLY DISTRIBUTED WHEN BALANCE OF NET PAY MASKED ACCOUNT IS NOT UNIQUE

(U.S.) 34038427 – NACHA RULE CHANGE: MICRO-ENTRIES 

Nacha introduced a new rule to standardize practices and formatting for Micro-Entries, which are used for prenote validation.  This change is needed to comply with the Nacha Micro-Entries Phase 1 rule effective September 16, 2022. (https://www.nacha.org/micro-entries), which separates the prenote transactions from regular direct deposit in the batch and updates the Company Entry Description with ACCTVERIFY.

To adopt the change, you must have implemented 31085963 – Off-Cycle Direct Deposit Files: Payroll for North America feature delivered in HCM 9.2 Image 36.

(U.S.) 34360557 – PAY INCORRECTLY DISTRIBUTED WHEN BALANCE OF NET PAY MASKED ACCOUNT IS NOT UNIQUE will be included in Tax Update 22-D.  The patch updates programs to correctly distribute the deposit amount when the net pay account’s last four digits are not unique.

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Looking Ahead:

Release 9.2:  Tax Update 22-D is targeted to post on Friday, October 21, 2022.

Releases 9.1 and 9.0:  Tax Update 22-D is targeted to post on Monday, October 24, 2022.

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Targeted Postings before PI44/Tax Update 22-D:

(U.S.) 34391396 – OREGON QUARTERLY UI WAGE FILE FORMAT EFFECTIVE Q3 2022 will be targeted to post by September 30, 2022, to My Oracle Support for all releases as well as included in HCM 9.2 Image 44 and Tax Update 22-D.

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U.S. Year-End Forms Ordering

For U.S. Tax Year 2022, PeopleSoft will support U.S. year-end forms with two vendors, R.R. Donnelly and FormsTax.

Follow updates for U.S. year-end forms order at Oracle Support Document 2892457.2 (EPY: Ordering U.S. Year-End Tax Forms for the 2022 Tax Year and Beyond).

Special Note: Puerto Rico Form 499R-2/W-2PR

Beginning with tax year 2022, Puerto Rico Form 499R-2/W-2PR is not supported for printing year-end data on pre-printed forms.  However, you will be able to use updated Puerto Rico year-end functionality that will be delivered for the tax year 2022 (if updates are required) to load the employee data to the year-end tables, create the Puerto Rico electronic file using TAX960PD, and submit the file to Puerto Rico to obtain the Electronic Filing Confirmation Number.  (The Electronic Filing Confirmation Number must be printed on the W-2PR forms.)

For the tax year 2022, employers who have previously printed Form W-2PR data on pre-printed forms in-house should plan on using a third-party vendor to print the W-2PR forms for Puerto Rico employees.

Special Note: Form 1099-R

Beginning with tax year 2022, the 2 vertical Form 1099-R is not supported for printing year-end data on pre-printed forms.  For the tax year 2022, employers who have previously printed Form 1099-R data on the 2 vertical pre-printed forms should plan on using the 4 corner or 4 corner pressure seal form. 

Reminders:

  1. Employers who report W-2 data for New Jersey should be aware that, because of the unusually large number of data items that New Jersey requires to be separately printed on Form W-2, there is a very high incidence of data overflow that results in the printing of a second New Jersey W-2 form for each employee with New Jersey reportable data. To avoid running short of blank W-2 forms, in determining the quantity of forms to order, it is suggested that employers anticipate that two blank forms will be needed for each instance of an employee with W-2 data to be reported to New Jersey.
  2. Employers reporting W-2 data for Pennsylvania should be aware that employees who reside and/or work in multiple Pennsylvania local tax jurisdictions will require more W-2 forms. A separate employee Tax Balance record is created each time that Pennsylvania Local Earned Income Tax is withheld from an employee for a different Political Subdivision (PSD) Code. Each tax balance record represents a separate iteration of local wage and tax data that must be reported on Form W-2. Data for only one local tax jurisdiction can be printed on each Form W-2. To avoid running short of blank W-2 forms, employers should consider the mobility of their Pennsylvania employee population in determining the quantity of forms to order.

Pressure Seal Forms

  • Produced and Supplied by RR Donnelley
  • Place your orders directly with Ryan Souza

Form W-2 – Pressure Seal Blank Front and Pre-Printed Instruction Back

PeopleSoft ID: XMLP       RRD ID: PSLW287PSBF
Description:  W-2 Laser 4 Down (Pressure Seal Blank Front and Pre-Printed Instruction Back)

Form 1099-R – Pressure Seal Pre-Printed Form

PeopleSoft ID: 4CORNERPS          RRD ID: PSLRPS
Description:  1099-R – 4 Corner B/C/2/D (Pressure Seal Pre-Printed Form)

Form 1095-C – Pressure Seal Blank Front and Pre-Printed Instruction Back

PeopleSoft ID: 1095CS            RRD ID: MW1095CBF
Description:  1095-C (Pressure Seal Blank Front and Pre-Printed Instruction Back)

Non-Pressure Seal (Laser Cut) Forms and Accompanying Envelopes

  • Produced and Supplied by FormsTax
  • Please email your order to FormsTax at [email protected]
  • For Customer Service, call: 866-595-4621

In addition, FormsTax offers a resource for e-filing, printing, and mailing.  They also offer other services such as TIN Matching, Bulk Delivery, CASS/NCOA address verification.

For more information, review FormsTax services at https://efile4biz.com/service-bureau/

Form W-2 – Laser Blank Front and Pre-Printed Instruction Back

PeopleSoft ID: XMLP       FormsTax ID: 520850
Description:  W-2 Laser 4 Down (Blank Front and Instructions Pre-Printed Back)

 

FormsTax Envelope Gum: 44441     FormsTax Envelope Self Seal: 44442

Form W-2AS – Laser Blank Front and Pre-Printed Instruction Back

PeopleSoft ID: XMLP       FormsTax ID: LW2ASBBLK
Description:  W-2AS – 2 Vertical Employee Version B

 

PeopleSoft ID: XMLP       FormsTax ID: LW2ASCBLK
Description:  W-2AS – 2 Vertical Employee Version C

 

PeopleSoft ID: XMLP       FormsTax ID: LW2ASD1BLK
Description:  W-2AS – 2 Vertical Employee Version 1/D

 

FormsTax Envelope Gum: 66661     FormsTax Envelope Self Seal: 66662

Form W-2GU – Laser Blank Front and Pre-Printed Instruction Back

PeopleSoft ID: XMLP       FormsTax ID: LW2GUBBLK
Description:  W-2GU – 2 Vertical Employee Version B

 

PeopleSoft ID: XMLP       FormsTax ID: LW2GUCBLK
Description:  W-2GU – 2 Vertical Employee Version C

 

PeopleSoft ID: XMLP       FormsTax ID: LW2GUD1BLK
Description:  W-2GU – 2 Vertical Employee Version 1/D

 

FormsTax Envelope Gum: 66661     FormsTax Envelope Self Seal: 66662

Form W-2VI – Laser Blank Front and Pre-Printed Instruction Back

PeopleSoft ID: XMLP       FormsTax ID: LW2VIBBLK
Description:  W-2VI – 2 Vertical Employee Version B

 

PeopleSoft ID: XMLP       FormsTax ID: LW2VICBLK
Description:  W-2VI – 2 Vertical Employee Version C

 

PeopleSoft ID: XMLP       FormsTax ID: LW2VID1BLK
Description:  W-2VI – 2 Vertical Employee Version 1/D

 

FormsTax Envelope Gum: 66661     FormsTax Envelope Self Seal: 66662

Form 1099-R (Pre-Printed Forms)

PeopleSoft ID: 4CORNER               FormsTax ID: 517550
Description:  1099-R – 4 Corner B/C/2/D (Pre-Printed Form)

 

PeopleSoft ID: 4CORNER               FormsTax ID: 5175B
Description:  1099-R – 4 Corner B/C/2/D Bulk (Pre-Printed Form)

 

FormsTax Envelope Gum: 61611     FormsTax Envelope Self Seal: 61612

Form 1042-S (Pre-Printed Form)

PeopleSoft ID: LSR01       FormsTax ID: 53212250
Description:  1042-S – Copy B (Pre-Printed Form)

 

PeopleSoft ID: LSR01       FormsTax ID: 53222250
Description:  1042-S – Copy C (Pre-Printed Form)

 

PeopleSoft ID: LSR01       FormsTax ID: 53232250
Description:  1042-S – Copy D (Pre-Printed Form)

 

PeopleSoft ID: LSR01       FormsTax ID: 53242250
Description:  1042-S – Copy E (Pre-Printed Form)

 

FormsTax Envelope Gum: 21211     FormsTax Envelope Self Seal: 21212

Form 1095-C – Laser Blank Front and Pre-Printed Instruction Back

PeopleSoft ID: 1095CX    FormsTax ID: L1095CLBLK500
Description:  1095-C (Blank Front and Pre-Printed Instruction Back)

 

FormsTax Envelope Gum: DWN1095ENV     FormsTax Envelope Self Seal: DWN1095ENVS

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Legislative Monitoring

Canada

  • Canada & Québec Pension Plan Enhancement Phase 1 – Update calculations effective January 2023 based on amended March 2022 Income Tax Regulations

United States

Special Legislative Note:

The Philadelphia Wage Tax rate decrease effective July 1, 2022 was published too late to be included in Tax Update 22-C. We will deliver the Local Tax Table update in Tax Update 22-D. Please review PeopleSoft Payroll for North America Hot Topics Doc ID 1348833.1 for instructions on how to update the Local Tax table.

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Anne’s Thoughts
Payroll for North America – Quick Calculation

In HCM 9.2 Image 43, Payroll for North America introduced the new feature Quick Calculation.  I highly recommend customers look at this feature as an easy added value for your payroll department. Quick Calculation allows the administrator to select an employee to calculate and see the paycheck results directly on the payline.  There is no longer a need to wait for the entire pay calculation process to complete in order to check on one employee calculation.

To implement this new feature, select 34111454 – QUICK CALCULATION: INSTALL QUICK CALCULATION FOR PAYROLL USA AND CANADA.

For a demo of Quick Calculation, replay Advisor Webcast PeopleSoft Payroll for North America Tax Update 22-C General Information Session to see the functionality in action.

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The Quest Oracle Community PeopleSoft Payroll for North America Special Interest Group meets the second Tuesday of each month.  Please join us; this is an informative meeting, with lots of lively conversation.  We always welcome your participation and contributions.

Thanks to Nicole for leading these.  For info, click here.

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Upcoming Conferences/Webinars

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Helpful Links

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Your feedback on our newsletter is always appreciated.  If you have suggestions for improving this newsletter, please let us know.

Please feel free to forward the newsletter to your colleagues using PeopleSoft Payroll for North America.   If you received this newsletter from a friend or colleague and would like to receive it, send me an email at [email protected] with NEWSLETTER in the subject and you will be added to our distribution list.

Would you like to have a voice in our roadmap and help guide our future?  If interested, please send an email to [email protected] with PNA Focus Group in the subject.  Interested in other PeopleSoft Focus Groups?  See the entire list here.

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PeopleSoft Payroll for North America Newsletter – July/August 2022

  • Posted by Luke Hodges

  • Last updated 8/29/22
  • Share