Presented at BLUEPRINT 4D 2022
Title: Payroll Shared Services
Session ID: 103520

The Kentucky Community and Technical College System (KCTCS) recently transitioned to a Payroll Shared Services (PSS) environment by taking advantage of key functionality within Payroll for North America in PeopleSoft HCM 9.2. The PSS staff provides all payroll administration in one central unit for 16 different Community and Technical colleges across the state of Kentucky. Work and leave time is collected and administrated electronically through PeopleSoft Time and Labor, which helps to ensure critical compliance with both regulatory agencies and policy and procedures. Taxes are managed centrally by utilizing tax location codes within the job data screen. PeopleSoft Fluid Employee Self Service is configured to allow employees a dashboard view of key payroll, leave, tax, and direct deposit information. Several PeopleSoft audits have been put in place to ensure accuracy of data and allows for the central payroll staff to focus on critical exceptions. Additional efficiencies have been gained by developing electronic forms and processes for overloads and additional payments. Multi-factor Authentication has also been enabled to allow for direct deposit self-service changes.