Using Absence Management to Tackle State Requirements with Special Absence Plans

Many state governments are now requiring all employees to have a basic level of benefits. At Samaritan’s Purse we are using PeopleSoft’s Absence Management to address these requirements. Our regular full-time employees have standard benefit plans, but these plans did not account for our temporary and seasonal employees. We needed to address this gap so that HR could transition from manually tracking to automated tracking.

Our resolution to automating our temporary employees was to create a new Special Absence plan within our PeopleSoft Absence Management module.

This presentation will review challenges with both:

• The requirements we faced

• Their configuration within the Absence Management module

See how we:

• Addressed the complexities of states having different regulations

• Handled a workforce that moves regularly in and out of those different states

• Made our system available to those who needed to use it

Adding a Special State plan to our Absence Management module allowed us to build on existing functionality and keep our absence plans centered within one area.

We used modified Accumulators for lifetime tracking as well as Termination tracking.

• Arrays to track approved working hours, retro payroll adjustments, and rehire options

• Brackets to identify Earning Codes and Time Reporting Codes

We were able to accomplish our goals through configuration.

Presented by:

Robert Usher, Samaritan’s Purse

We Have Grants! How and Why SMH Implemented Grants After 20+ years on PeopleSoft

After 20+ years on PeopleSoft, Sarasota Memorial Healthcare System decided to implement Grants to support our growing research initiatives and to move off a homegrown grant tracking system that was not scalable.

SMH went live in October 2025 on 8.62 PUM 54 with Grants, Contracts, AR/Billing, Project, and Insights to support our new grants management process.

We’ll discuss our project, our plan, conversions, hits and misses, and lessons learned on our journey to implement Grants.

Presented by:

Jeff Dudas, Sarasota Memorial Healthcare System

Query Manager Tips and Tricks for HCM Users

If you’re a PeopleSoft HCM technical or functional user looking to learn tips and tricks for Query Manager, this session is for you.

If you are confident in your ability to write queries to retrieve transactional information about employee or administrative data and want to become more sophisticated in your data retrieval, this session will also be valuable.

We will begin with basic tips and tricks for query writing and then move to more advanced topics such as creating smart prompts and using expressions effectively.

Finally, we will discuss advanced topics including Query Manager administration and performance management. We will also review query capabilities in the latest PUM and PeopleTools versions of Oracle PeopleSoft HCM.

Topics covered include:

• Query Manager Tips – Demo

• Understanding Joins

• Manipulating Data with Expressions

• Aggregating Data

• Subqueries

• Drilling URLs

• Tips and Tricks

• Query Administration and Performance Enhancement

Learning objectives:

• Learn tips and tricks for Query Manager, with specific examples from the PeopleSoft HCM application.

• Understand opportunities to build queries and enhance skills for presenting and interpreting data through queries.

• Review query capabilities in the latest PUM and PeopleTools versions of Oracle PeopleSoft HCM.

Presented by:

Rahul Nori, Minnesota IT Services

Intelligent ERP Systems: How AI is Transforming Higher Education ERP Systems

Abstract: Higher education institutions are under increasing pressure to optimize operations, improve student outcomes, and make data-informed decisions while managing complex administrative systems. Artificial Intelligence (AI) is emerging as a powerful enabler within ERP systems like PeopleSoft, driving transformation across core functions such as admissions, academic planning, student support, and resource allocation.

This session will explore how AI technologies, including machine learning, natural language processing, and predictive analytics, are embedded in next-generation ERP platforms to automate workflows, personalize learning experiences, and deliver real-time insights.

Drawing from cross-sector implementations in education and banking, the session will highlight the opportunities and challenges of intelligent ERP adoption, including PeopleSoft applications, with a focus on ethical use, integration with legacy systems, and change management.

Attendees will walk away with practical strategies to harness AI for institutional efficiency, student success, and strategic growth.

Learning Outcomes: By participating in this session, attendees will be able to:

• Describe how AI technologies are embedded in modern PeopleSoft ERP systems and their role in transforming higher education administration and student services.

• Analyze case studies and implementation models from both education and banking to identify transferable best practices for intelligent ERP adoption across PeopleSoft systems.

• Identify key implementation challenges such as integration complexity, data quality, and workforce readiness, and formulate strategies to address them.

Audience: This session is designed for enterprise architects, ERP managers including PeopleSoft ERP, institutional researchers, and IT professionals involved in digital transformation and student success initiatives. It will empower attendees to lead ERP innovation projects with confidence and clarity.

Presented by:

Tirumala Rao Chimpiri, Stony Brook University

Creating Dynamic Award Letters: From Data to Design

This session will discuss utilizing both BI Publisher and query to create an award letter that displays a student’s financial aid award(s) per term including their COA and SAI. The letter is aesthetically pleasing and is presented in a way that is clear for the student to understand.

Presented by:

Alina Longoria, University of Houston

Insights Magic in Admissions

There are lot of insights dashboard delivered in HCM and Finance but not much in Campus solutions. At University Pretoria, We created an Admissions mainly to give our users a realtime view of admissions stats, admissions targets vs achieved, Applicant response, registration targets vs achieved and relatime registration monitoring tool. In this session you will learn the following, Functional design of Insights dashboard- journey from user story to dashboard, How we decided on Opensearch Index structure, Challenges faced during Insights visualisation build, How I used ChatGPT to learn to build a visualization which helped me to build a visualisation in under 30 minutes.

Presented by:

Sathya Purusothaman, University of Pretoria

Innovator Trends and Insights: Unlocking Value with PeopleSoft

Discover the emerging trends and best practices innovators are using to transform businesses with Oracle PeopleSoft. In this session, we’ll explore how organizations are leveraging the PeopleSoft product suite to enhance operational efficiency, respond to evolving workforce needs, and deliver exceptional experiences to employees and stakeholders. Learn from real-world case studies as we discuss advancements in areas like automation, analytics, cloud integration, and user experience. Whether you manage HCM, Financials, or Campus Solutions, you’ll gain practical insights and actionable strategies to maximize the value of your PeopleSoft investment and stay ahead in a rapidly changing business landscape.

Presented by:

Russell Broom, Oracle

PeopleSoft Human Resources Roadmap and Update

Come to this session for an update on recently delivered and roadmap features in PeopleSoft’s Human Resources like HR WorkCenter, HR Insights dashboards, Tuition Reimbursement, Digital Badging and more. We will also provide important legislative updates to make sure you stay in the know.

Presented by:

Jeremy Pelley, Oracle