This session was presented at RECONNECT Dive Deep 2025.

Managing disbursement rules in the Financial Aid module of PeopleSoft Campus Solutions can be complex, especially when exceptions must be made for individual student awards. At the University of Central Florida (UCF), we identified a critical need to streamline the override process for awards that meet exception criteria but fail standard authorization rules. These overrides are subject to federal and/or state audits, requiring a secure, transparent, and efficient tracking mechanism. This session will showcase UCF’s custom-built Authorization Override module within Campus Solutions, which replaced a previously external authorization override tracking system. The solution leverages the delivered file structure of  STDNT_AWRD_DISB (Student Award Disbursements) and introduces a user-friendly interface and robust tracking features that have significantly improved operational efficiency and audit compliance. This presentation will benefit institutions seeking to improve their Financial Aid operations within Campus Solutions.

This session was presented at RECONNECT Dive Deep 2025.

You Ask, We Will Answer! An Open Discussion with the PeopleSoft Campus Solutions and Fusion Cloud Student Product Strategy and Development Team.

This session was presented at RECONNECT Dive Deep 2025.

Universities face unique challenges in accurately accounting for employee fringe expenses due to the complexity and diversity of their workforce. To streamline this process, many institutions employ a simplified General Ledger (GL) accounting approach by estimating fringe costs and grouping employees into broadly defined fringe categories. This methodology enables more efficient budgeting and financial planning throughout the fiscal year. At year-end, actual expenses are reconciled against these estimates, and fringe rates are adjusted as needed to maintain accuracy. To achieve this, robust and efficient systems must be developed to ensure accounting accuracy and to meet service level agreements (SLAs) for the university’s largest expense. This presentation will provide insights into a high-level architectural and modular framework, as well as scheduling techniques, designed to efficiently process fringe benefit assessments. This presentation could be helpful for higher ed institutions working on building or streamlining the payroll fringe expense accounting.